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Presentation/Poster Guidelines
Presentation
Guidelines
The length of each of the oral presentations will be determined
once the number of speakers is known. The maximum length will be
between 15 and 25 minutes, but a more specific limit will be
provided later. A few longer talks by invited speakers will also
occur.
Adequate time for questions, answers, and discussion is important
to conference attendees. You can expect the Session Chair to cut
you off at your time limit.
Presenters must load their presentations onto the conference
computer no later than just prior to the session in which they
are speaking (before the conference begins for morning sessions,
and at lunch for afternoon sessions).
Presenters should prepare their presentation slides in Microsoft
2003 PowerPoint, and must bring their presentations on a USB
Flash drive or a CD-Rom for loading onto the conference
computer. We will not be able to support presentations created
on Macs or in other formats. Please contact us to make other
arrangements if you are unable to bring your presentation in
Microsoft 2003 PowerPoint. We advise you to bring a
second copy of your presentation, stored on another device, for
back-up should your primary copy fail to load or open.
Presentations will commence on Tuesday morning, and continue
throughout Tuesday, Wednesday, and Thursday. The conference will
not be broken into concurrent sessions to ensure that all
participants are able to attend all talks.
Please review the following guidelines for presenting your talk:
(adapted from guidelines presented by the School of Aquatic and Fishery
Sciences)
- Evaluations of past conferences show that
the quality of presentations is the single most
important issue for many conference attendees.
Please do everything you can to prepare a
presentation that will convey the points you
hope to communicate and reflect positively on
your work and the conference goal.
- We are expecting approximately 150
participants. You should prepare a presentation
to be experienced and appreciated by your
colleagues, most of whom know far less about
your topic than you do.
- Organize your presentation to clearly state
the problem, the issue and/or the reason for
your work. Limit your discussion of methodology.
Emphasize your results and their implications
for others. Relate your work and particularly
your results and summary conclusions to the
theme of the session and to the other
presentations in your session.
- Keep your graphics clear, simple, and easy
to read.
- It is important that you do your part to
prepare high quality visual aids that can be
read from the back of the room. We suggest an
Arial (or other simple) font at font size 24 or
larger.
- You need to speak clearly and directly to
the audience using the microphone.
- The screens used in the meeting room will be
oriented horizontally (landscape layout).
Therefore, we request that you use only
horizontal (landscape) presentation slides to
ensure that the full extent of the slide can be
seen on the screen. The upper and lower portions
of vertically oriented presentation slides will
not project well onto the screen and may not be
visible to the audience.
- Please note that you cannot count on being
able to make extensive modifications in time
before your presentation will be loaded on the
session's presentation computer. Bring your
presentation to the conference in completed
form.
- We suggest that you bring your presentations
saved on multiple media (one copy on a thumb
drive and one copy on a CD, or one copy of each
of 2 CDs) so that we will be able to access your
presentations should technical problems arise
with one of the types of media.
Audiovisual
Equipment Provided
A laptop computer with Windows operating system and Microsoft
PowerPoint, attached to two projectors, will be used to load and
project presentations onto two large screens. Speakers will
speak at a podium with a microphone hooked up to the room's
sound system.
Poster Guidelines
Posters should be large enough for multiple viewers to read
them, but should not exceed 3 feet wide by 4 feet tall.
All poster presenters are expected to be accompanied by a
related paper. Please have copies of your paper available at
your table. Exceptions may be considered - please email us to
discuss. Do not simply mount the text of your paper as a
"poster."
Posters must be ready for viewing prior to the Poster Session,
which will take place the evening of Tuesday 1 February 2011 in
the Simplot Ballroom, Boise State University. During the Poster
Session, you are expected to remain by your poster and answer
questions. Posters are encouraged to be left on display for the
remainder of the conference. Coffee breaks on all three days
will take place in the same room as the posters, allowing
additional time for attendees to view them, and time for poster
presenters to view others' posters.
Here are some tips on making your poster more effective:
(adapted from 1999 APSA Poster Guidelines)
- Divide the contents of your poster into
appropriate sections, such as: title, author and
affiliation; abstract; methodology; data;
results; and conclusions.
- Headings above each poster section should
indicate its contents and identify the
appropriate sequence for viewing the poster by
clearly visible numbers, letters, or arrows.
- Use a font pitch of no less than 16 for your
text, since most viewers will be standing at
least three feet away from a poster.
- Use larger lettering for the poster's title,
author, and institutional affiliation. (At least
an inch high.)
- Avoid fonts that utilize script or are
difficult to read.
- If hand lettering is required, use felt-tip
black ink.
- Written material should be concise. Save
unessential but helpful or interesting secondary
points for discussion with your viewers.
- Graphs, charts, and tables are particularly
eye-catching at poster sessions.
- Your printed conclusions should permit
observers to focus on a concise statement of
your central findings that lends itself to
informal discussion.
- Neutral or grayish poster or matte board is
easier on the eyes than a bright color, but some
colors can be made to look professional. Neon
colors should be avoided.
- A mailing tube or portfolio case is
recommended for transporting your poster.
- A notepad may prove helpful in elaborating
further upon your poster or for taking names and
addresses of people interested in your research.
Poster
Display Equipment Provided
Poster presenters will only need to bring their posters to the
conference, as display equipment will be provided.
- Easels, hard backing, and tacks will be
provided for displaying flat paper posters.
- Easels will be provided for displaying flat
hard-backed posters.
- Tables will be provided for hard-backed
posters that can stand (i.e. posters that are
shaped into 2 or 3 panels).
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important dates
Early Registration
Ends:
1 November 2010
Abstract Submission Deadline:
1 November 2010
Draft Paper Submission Deadline:
1 January 2011
Final Paper Submission Deadline:
1 March 2011
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